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Effective Date: 17/12/25

Last Updated: 30 Jan 2026

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ODPA Registration Number: DPA11057

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1. PURPOSE OF THIS NOTICE

This notice describes how we collect and use personal data about you, in accordance with the Data Protection (Bailiwick of Guernsey) Law, 2017 and any other laws and regulations introduced, amended or updated from time to time in Guernsey. 

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2. ABOUT US

Ham-Sound Ltd is a  family owned company providing sound, lights and AV services to Corporate Clients, Theater Groups, Groups of Musicians and Private Clients. It is registered in Guernsey as a Limited Company, with company number 77023. 

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For the purpose of the Data Protection Legislation and this notice, we are the 'data controller'. This means that we are responsible for deciding how we hold and use personal data about you. We are required under Data Protection Legislation to notify you of the information contained in this privacy notice.

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3. HOW WE MAY COLLECT YOUR PERSONAL DATA

We obtain personal data about you, for example, when:

  • You request a proposal from us in respect of the services we provide;

  • you engage us to provide our services and also during the provision of those services;

  • you contact us by email, telephone, post, or other means including social media (for example when you have a query about our services); or

  • from third parties and/or publicly available resources (for example, from your employer).

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4. THE KIND OF INFORMATION WE HOLD ABOUT YOU

The information we hold about you may include the following:

  • your personal details (such as your name and/or contact address, telephone number, email address, and other information you provide to us in the course of the services you have asked us to provide);

  • details of contact we have had with you in relation to the provision, or the proposed provision, of our services;

  • details of any services you have received from us;

  • our correspondence and communications with you;

  • information about any complaints and enquiries you make to us;

  • Information we receive from other sources, such as publicly available information, or information provided by parties with whom you ask us to liaise in connection with the provision of our services to you.

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5. HOW WE USE PERSONAL DATA WE HOLD ABOUT YOU

We may process your personal data for purposes necessary for the performance of our contract with you and to comply with our legal obligations.

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We may process your personal data for the purposes necessary for the performance of our contract with our clients. This may include processing your personal data where you are an employee, subcontractor, supplier or customer of our client and we need to hold your data to fulfil our contract with our client.

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We may process your personal data for the purposes of our own legitimate interests provided that those interests do not override any of your own interests, rights and freedoms which require the protection of personal data. This includes processing for marketing (where you have given your consent), business development, statistical and management purposes. 

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Please note that we may process your personal data for more than one lawful basis depending on the specific purpose for which we are using your data.

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Situations in which we will use your personal data

We may use your personal data in order to:

  • carry out our obligations arising from any agreements entered into between you and us (which will most usually be for the provision of our services);

  • provide you with information related to our services and our events and activities that you request from us or which we feel may interest you, provided you have consented to be contacted for such purposes;

  • seek your thoughts and opinions on the services we provide; and

  • notify you about any changes to our services.

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We may also process your personal data without your knowledge or consent, in accordance with this notice, where we are legally required or permitted to do so.

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Data retention

We will only retain your personal data for as long as is necessary to fulfil the purposes for which it is collected.

When assessing what retention period is appropriate for your personal data, we take into consideration:

  • the requirements of our business and the services provided;

  • any statutory or legal obligations;

  • the purposes for which we originally collected the personal data;

  • the lawful grounds on which we based our processing;

  • the types of personal data we have collected;

  • the amount and categories of your personal data; and

  • whether the purpose of the processing could reasonably be fulfilled by other means.

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6. DATA SHARING

Why might you share my personal data with third parties?

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We will share your personal data with third parties where we are required by law or where it is necessary to administer the relationship between us.

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7. TRANSFERRING PERSONAL DATA OUTSIDE THE EUROPEAN ECONOMIC AREA ("ΕΕΑ")

We will not transfer the personal data we collect about you outside of the EEA.

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8. DATA SECURITY

We have put in place commercially reasonable and appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. Should there be a suspected data security breach we will notify you and any applicable regulator of a suspected breach where we are legally required to do so.

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9. RIGHTS OF ACCESS, CORRECTION, ERASURE, AND RESTRICTION
Your duty to inform us of changes

It is important that the personal data we hold about you is accurate and current. Should your personal information change, please notify us of any changes of which we need to be made aware by contacting us, using the contact details below.

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Your rights in connection with personal data

Under certain circumstances, by law you have the right to:

  • Request access to your personal data. This enables you to receive details of the personal data we hold about you and to check that we are processing it lawfully.

  • Request correction of the personal data that we hold about you.

  • Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have exercised your right to object to processing (see below).

  • Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this basis. You also have the right to object where we are processing your personal information for direct marketing purposes.

  • Request the restriction of processing of your personal data. This enables you to ask us to suspend the processing of personal data about you, for example if you want us to establish its accuracy or the reason for processing it.

  • Request the transfer of your personal data to you or another data controller if the processing is based on consent, carried out by automated means and this is technically feasible.

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If you want to exercise any of the above rights, please email Info@Ham-Sound.com

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You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request for access is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.

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We may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or to exercise any of your other rights). This is another appropriate security measure to ensure that personal information is not disclosed to any person who has no right to receive it.

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10. RIGHT TO WITHDRAW CONSENT

In the limited circumstances where you may have provided your consent to the collection, processing and transfer of your personal data for a specific purpose (for example, in relation to direct marketing that you have indicated you would like to receive from us), you have the right to withdraw your consent for that specific processing at any time.

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You also have the right to make a complaint to our Supervisory Authority

Address: The Office of the Data Protection Commissioner  Block A, Lefebvre Court Lefebvre Street St. Peter Port Guernsey, GY1 2JP 

Website: https://www.odpa.gg/

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